Email Management
I’m always looking for new ways to manage all my email!
Thankfully, I use my Aston staff account for almost everything, as I’ve mentioned before:
That includes from multiple computers, at Work, Home or anywhere in between. Last night I was playing with a feature in Apple OSX Mail called ‘Smart Folders‘ which allowed me to automatically group related emails, without moving them from my tried and tested heirarchy of a score or more of folders.
So, now I’m at work and can’t figure out how to make Outlook(2007) do the same, and thinking, it MUST be able to! Well, it can and just as easily, but it is just called ‘Search Folders‘ instead.
Outlook 2007 already has a couple of default folders at the end of your folder structure including one for ‘Unread Mail’ and ‘Large Mail’ (handy for trimming/rationalising mailbox size!).
Just Right-click on ‘Search Folders’ to create a new one, then give it a name and one or more ‘Criteria’(rules) and then click OK to save. It takes a while(few minutes, not time for a coffee) to search all my emails going back MANY years. You can always right click the new folder to re-’customise’ it.
Now, I suspect the new ‘Search folders’ be not be sync’ed when I check OSX Mail because they are not visible in iPod equivalent of OSX Mail, but that also means I can have different ones for home & work, especially as they are so easy to setup.
